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Audit Committee Charter & Checklist
GP Natural Resource Partners
LLC
Purpose
The Audit Committee (the “Committee”) is appointed by the
Board of Directors of GP Natural Resource Partners LLC (the “Company”) to serve as an independent and objective
party to:
· oversee the quality and integrity of the financial
statements, reports and other financial information of Natural Resource Partners L.P. (the “Partnership”) that
the Partnership provides to any governmental body or to the public;
· oversee the Partnership’s compliance with legal
and regulatory requirements;
· oversee the independent public accountant’s qualifications
and independence;
· oversee the performance of the independent public
accountants;
· oversee the performance of the internal audit functions
of the Partnership and the Company;
· oversee the Partnership’s systems of internal controls
regarding finance, accounting, legal compliance and ethics that management and the Board of Directors have established;
· prepare on an annual basis a Report of the
Audit Committee for inclusion in the Partnership’s annual report on Form 10-K;
· provide an open avenue of communication among
the independent public accountants, financial and senior management, the personnel responsible for internal audit
functions, and the Board of Directors, always emphasizing that the independent public accountants are accountable
to the Committee; and
· perform such other duties as are directed by
the Board of Directors and report regularly to the Board of Directors.
Consistent with this purpose, the Committee should encourage
continuous improvement of, and should foster adherence to, the Partnership’s policies, procedures and practices
at all levels.
Committee Membership
The Committee shall be comprised of three or more Directors,
as recommended by the Compensation, Nominating and Governance Committee and approved by the Board of Directors.
The members of the Committee shall be recommended by the Compensation, Nominating and Governance Committee and
elected by the Board of Directors annually and shall serve until their successors shall be duly elected and qualified.
Each member shall meet the independence and experience requirements of (i) the New York Stock Exchange (the “NYSE”),
(ii) Section 10A(m)(3) of the Securities Exchange Act of 1934 and (iii) applicable regulations of the Securities
and Exchange Commission (the “SEC”) . Accordingly, the Compensation, Nominating and Governance Committee
shall determine annually whether each member is free from any relationship that may interfere with his or her independence
from management, the Company and the Partnership. No member shall serve on an audit committee of more than
two other public companies without approval by the Board of Directors. The Board of Directors may remove
or replace the chairperson and any other member of the Committee at any time.
Each member shall be financially literate, and at least one
member shall be a “financial expert” as defined from time to time by applicable regulations of the SEC. Members
of the Committee may enhance their familiarity with finance and accounting principals by participating in educational
programs that the Company, the Partnership or an outside consultant conducts.
Notwithstanding the foregoing membership requirements, no
action of the Committee shall be invalid by reason of any such requirement not being met at the time such action
is taken.
Accountability of the Independent Public Accountants
The independent public accountants are accountable to the
Committee and shall report directly to the Committee. The Committee shall have the sole authority and responsibility
with respect to the selection, engagement, compensation, oversight, evaluation and, where appropriate, dismissal
of the Partnership’s independent public accountants.
Committee Authority and Responsibilities
The Committee shall have the authority to take all actions
it deems advisable to fulfill its responsibilities and duties. The Committee shall have the authority to
retain special legal counsel, accounting experts, or other consultants to advise the Committee, which may be the
same as or different from the Company’s or the Partnership’s primary legal counsel, accounting experts and other
consultants. The Committee may request any officer or employee of the Company, the Partnership or any of
their subsidiaries, the Company’s or the Partnership’s outside legal counsel, and the Company’s or the Partnership’s
external auditors to meet with the Committee or any member of the Committee and to provide such information as
the Committee deems appropriate.
The General Counsel of the Company shall attend and keep
written minutes of Committee meetings unless matters to be discussed make it inappropriate for the General Counsel
to be present. If the General Counsel is excused, a member of the Committee will provide to the General Counsel,
minutes of the meeting or information sufficient to prepare minutes.
The Committee shall be responsible for the resolution of
any disagreements between the independent public accountants and management regarding the Partnership’s financial
reporting.
The Partnership shall provide for appropriate funding, as
determined by the Committee, for payment of compensation to the independent public accountants employed by the
Partnership for the purpose of rendering or issuing an audit report and to any advisers employed by the Committee
and payment of ordinary administrative expenses of the Committee.
Additionally, the Committee
shall have the duties and responsibilities set forth in the Audit Committee Checklist of Duties and Responsibilities
attached hereto and made a part hereof.
Procedures
1. Meetings. The Committee shall meet at least
quarterly before the Partnership files its report on Form 10-Q or Form 10-K, or at the request of its chairperson,
two or more members of the Committee, or the Chairman of the Board of Directors. Meetings may, at the discretion
of the Committee, include members of the Company’s management, independent consultants, and such other persons
as the Committee or its chairperson may determine. The Committee may meet in person, by telephone conference
call, or in any other manner in which the Board of Directors is permitted to meet under law or the limited liability
company agreement of the Company.
2. Quorum and Approval. A majority of the members
of the Committee shall constitute a quorum. The Committee shall act on the affirmative vote of a majority
of members present at a meeting at which a quorum is present. The Committee may also act by unanimous written
consent in lieu of a meeting.
3. Rules. The Committee may determine additional
rules and procedures, including designation of a chairperson pro tempore in the absence of the chairperson, at
any meeting thereof.
4. Reports. The Committee shall make regular reports
to the Board of Directors, directly or through the chairperson.
5. Review of Charter. Each year the Committee
shall review the need for changes in this Charter. The Committee shall report the results of the review to
the Board of Directors and, if necessary, recommend any proposed changes to the Compensation, Governance and Nominating
Committee and the Board of Directors for approval.
6. Performance Review. Each year the Committee
shall review and evaluate its own performance and shall submit itself to the review and evaluation of the Compensation,
Governance and Nominating Committee.
7. Fees. Each member of the Committee shall be
paid the fee set by the Board of Directors for his or her services as a member of, or chairperson of, the Committee.
Limitation of Committee's Role
While the Committee has the responsibilities and powers set
forth in this Charter, it is not the duty of the Committee to establish the systems of internal controls, to plan
or conduct audits or to determine that the Partnership's financial statements and disclosures are complete and
accurate and are in accordance with generally accepted accounting principles and applicable rules and regulations.
These are the responsibilities of management and the independent public accountants.
AUDIT COMMITTEE CHECKLIST OF DUTIES AND RESPONSIBILITIES
INDEPENDENT PUBLIC ACCOUNTANTS
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Task/Responsibility
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Quarterly
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Annually
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As Needed
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Annually select
and engage the Partnership’s independent public accountants retained to audit the financial statements of the Partnership
and determine if the independent public accountants have followed the mandatory rotation policies.
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X
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Review the
performance of the independent public accountants, including the lead audit partner, and discharge the independent
public accountants or remove the lead audit partner when circumstances warrant.
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X
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X
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Meet with
the independent public accountants prior to the audit to discuss the planning and staffing of the audit.
Review and approve the plan and scope of the independent public accountants’ audit, non-audit services and related
fees as set forth in the Partnership’s pre-approval policy.
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X
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X
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Review the
status of the independent public accountants’ audit, non-audit services and related fees, and approve changes in
the scope of the engagement as necessary.
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X
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X
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Review the
policies for the employment of employees or former employees of the Partnership’s independent public accountants.
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X
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Periodically
obtain and review a report from the independent public accountants regarding all relationships between the independent
public accountants and the Company and the Partnership that may influence the independent public accountants’ objectivity
and independence, and discuss such report with the independent public accountants. The Committee shall also
recommend any appropriate action to the Board of Directors in response to the written report necessary to satisfy
itself of the independence and objectivity of the independent public accountants.
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X
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REVIEW
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Task/Responsibility
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Quarterly
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Annually
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As Needed
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Oversee and
review the Company’s and Partnership’s control process for reviewing and approving their transactions and accounting
(the “internal audit function”).
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X
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X
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Review the
termination or replacement by management of personnel that perform the internal audit function, including any third
party contracted with to perform the internal audit function (each, as applicable, the “internal auditors”).
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X
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Periodically
meet with the internal auditors and review with them their regular internal audit function reports to management
and the progress of activities and any findings of major significance stemming from internal audits.
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X
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Discuss with
management and the independent public accountants the Partnership’s quarterly or annual financial information prior
to the filing of the Partnership’s Quarterly Report on Form 10-Q and Annual Report on Form 10-K, as the case may
be, or prior to the release of earnings
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X
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X
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Discuss with
financial management the Partnership’s earnings releases, including the use of non-GAAP financial matters, as well
as financial information and earnings guidance, if any, provided to analysts or rating agencies.
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X
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X
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Discuss with
management and the independent public accountants the disclosures made in management’s discussion and analysis
of financial condition and results of operations in any of the Partnership’s reports on Form 10-Q or Form 10-K.
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X
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X
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Discuss with
management and the independent auditor the effect of regulatory and accounting initiatives as well as off-balance
sheet structures on the Partnership’s financial statements.
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X
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X
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Upon completion
of any annual audit, meet separately with the independent public accountants and management and review the Partnership’s
financial statements and related notes, the results of their audit, any report or opinion rendered in connection
therewith, any significant difficulties encountered during the course of the audit, including any restrictions
on the scope of work or access to required information, any significant disagreements with management concerning
accounting or disclosure matters and any significant adjustment proposed by the independent public accountants.
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X
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Regularly
review with the Partnership’s independent public accountants any audit problems or difficulties and management’s
response including discussions with the independent public accountant’s national office regarding any questions
referred to them concerning audit quality or consistency.
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X
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X
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Review and
consider with the independent public accountants and management the matters required to be discussed by Statement
of Auditing Standards No. 61. Based on the foregoing review, make its recommendation to the Board of Directors
as to the inclusion of the Partnership’s audited financial statements in the Partnership’s annual report on Form
10-K.
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X
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Review any
disclosures provided by the Chief Executive Officer or the Chief Financial Officer to the Committee regarding significant
deficiencies in the design or operation of internal controls which could adversely affect the Partnership’s ability
to record, process, summarize, and report financial data.
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X
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X
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Review with
management and the independent public accountants any significant transactions that are not a normal part of the
Partnership’s operations and changes, if any, in the Partnership’s accounting principles or their application.
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X
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X
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Discuss with
management and the independent auditor any correspondence with regulators or governmental agencies and any published
reports that raise material issues regarding the Partnership’s financial statements or accounting policies.
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X
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X
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At least annually,
obtain and review a report by the independent public accountants describing the firm’s internal quality-control
procedures; any material issues raised by the most recent internal quality-control review, or peer or outside review,
of the firm, or by any inquiry or investigation by governmental or professional authorities, within the preceding
five years, respecting one or more independent audits carried out by the firm, and any steps taken to deal with
any such issues. Additionally, determine if the independent public accountants have registered with
the Public Accounting Oversight Board.
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X
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FINANCIAL REPORTING PROCESSES
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Task/Responsibility
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Quarterly
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Annually
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As Needed
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Periodically
discuss separately with management, the independent public accountants and the personnel responsible for the internal
audit functions the adequacy and integrity of the Partnership’s accounting policies and procedures and internal
accounting controls, the completeness and accuracy of the Partnership’s financial disclosure and the extent to
which major recommendations made by the independent public accountants or the personnel responsible for the internal
audit functions have been implemented or resolved.
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X
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X
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Consider and
approve, if appropriate, major changes to the Partnership’s auditing and accounting principles and practices as
suggested by the independent public accountants, management, or the personnel responsible for the internal audit
functions.
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X
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X
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Review with
the independent public accountants, the personnel responsible for the internal audit functions and management the
extent to which major changes to the Partnership’s auditing and accounting principles and practices have been implemented.
This review should be conducted at an appropriate time subsequent to implementation of changes, as the Committee
decides.
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X
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X
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Consider and
discuss with management and independent public accountants the criteria used by management in their selection of
accounting principles and methods, including critical accounting policies.
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X
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X
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PROCESS IMPROVEMENT
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Task/Responsibility
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Quarterly
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Annually
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As Needed
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Establish
regular and separate systems of reporting to the Committee by each of management, the independent public accountants
and the personnel responsible for the internal audit functions regarding any significant judgments made in management’s
preparation of the financial statements and the view of each as to appropriateness of such judgments.
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X
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X
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Conduct annual
evaluation with the Board of Directors regarding the performance of the Committee.
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X
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Discuss with
management and the internal auditors policies with respect to risk assessment and risk management.
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X
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Regularly
apprise the Board of Directors, through minutes and special presentations as necessary, of significant developments
in the course of performing these duties.
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X
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X
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X
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ETHICAL AND LEGAL COMPLIANCE
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Task/Responsibility
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Quarterly
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Annually
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As Needed
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Establish
procedures for the receipt, retention and treatment of complaints received regarding accounting, internal accounting
controls, auditing matters and the confidential, anonymous submissions by employees of concerns regarding questionable
accounting or auditing matters.
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X
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Review any
disclosures provided by the Chief Executive Officer or the Chief Financial Officer to the Committee regarding any
fraud, including that which involves management or other employees who have a significant role in the Partnership’s
internal controls.
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X
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Obtain from
the independent auditor assurance that Section 10A(b) (illegal acts) of the Exchange Act has not been implicated.
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X
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X
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Investigate
at its discretion any matter brought to its attention by, without limitation by enumeration, reviewing the books,
records and facilities of the Partnership and interviewing Partnership officers or employees.
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X
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Obtain reports
from management, the Partnership’s senior internal auditing executive and the independent auditor that the Partnership
and its subsidiaries are in conformity with the applicable legal requirements and the Partnership’s Code of Business
Conduct and Ethics. Review reports and disclosures of insider and affiliated party transactions. Advise
the Board with respect to the Partnership’s policies and procedures regarding compliance with applicable laws and
regulations and with the Partnership’s Code of Business Conduct and Ethics.
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X
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X
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Review management’s
monitoring of the Partnership’s compliance programs and evaluate whether management has the proper review systems
in place to ensure that the Partnership’s financial statements, reports and other financial information disseminated
to governmental organizations and the public satisfy legal requirements.
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X
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The Chairman
of the Committee shall monitor on a weekly basis the private voicemail system established by the Partnership for
the purpose of registering anonymous employee complaints. As appropriate, but no less than on a quarterly
basis, the Chairman shall discuss the status of any complaints received with the Committee.
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X
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X
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Review with
the Partnership’s in-house or outside legal counsel any legal matter that could have a significant effect on the
Partnership’s financial statements, including the status of pending litigation, taxation matters and other areas
of oversight to the legal and compliance area as may be appropriate.
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X
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X
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GENERAL
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Task/Responsibility
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Quarterly
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Annually
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As Needed
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Perform any
other activities consistent with this Charter, the Company’s limited liability company agreement, the Partnership’s
Amended and Restated Agreement of Limited Partnership, the rules of the New York Stock Exchange applicable to its
listed companies, and governing law as the Committee or the Board of Directors deems necessary or appropriate.
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X
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Review the
need for changes in this Charter. The Committee shall report the results of the review to the Board of Directors
and, if necessary, recommend any proposed changes to the Compensation, Governance and Nominating Committee and
the Board of Directors for approval.
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X
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Review and
evaluate its own performance and shall submit itself to the review and evaluation of the Compensation, Governance
and Nominating Committee.
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